Purchase order process flowchart template

    Last updated November 3, 2026

    Someone needs an item and checks the catalog. Under the limit, send the purchase order. Over the limit, ask a manager. The vendor confirms, and the chart ends when the goods are received. FlowSimp is completely free to use — no sign-up required.

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    What does this template look like?

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    When should you use it?

    Use it when the policy is a spending limit, not a vendor scorecard.

    Approval workflow template · Flowchart best practices

    What does each step mean?

    1. Need an item is the trigger. Check the catalog happens before the money question.
    2. Under the limit? is the decision. Put your real number in that label.
    3. Yes sends the PO. No asks a manager. Both continue once the vendor confirms.
    4. Goods received is the end of this chart. Invoicing can be the next chart.