Order fulfillment flowchart template

    Last updated November 3, 2026

    Payment is captured and the items are reserved. In-stock orders are picked. The rest become a backorder. The buyer is told either way. FlowSimp is completely free to use — no sign-up required.

    Use this template

    What does this template look like?

    Ready to draw?

    No signup. Opens instantly in your browser.

    Open this template

    When should you use it?

    Use it for the warehouse decision after payment. The data-flow template is the picture of orders moving between systems.

    Inventory template · Data-flow order template

    What does each step mean?

    1. Payment captured starts fulfillment. Reserve the items happens before the stock question so two pickers do not take the same unit.
    2. In stock? picks the items or places a backorder.
    3. Tell the buyer is shared. A backorder without a message is an incomplete path.
    4. Done ends this pass. Shipping can be a rectangle on the Yes path.